thesisfaq.htm

Thesis FAQs

 

Who are the Thesis Reviewers and where can I find them?

Thesis Reviewers names and office hours/location can be found here: /library/guides/thesisprep.htm

 

When should I meet with a Thesis Reviewer?

After you have written and formatted your thesis according to the University guidelines. Once formatted properly, you can meet with a reviewer anytime during the quarter, but at least one week prior to the deadline.

 

When is the deadline?

The deadline is 12:00 noon on the Thursday after finals week of each quarter.

 

Where can I find the University format guidelines?

Format guidelines can be found at: /library/guides/thesisprep.htm

 

Will the Thesis Reviewer read my thesis?

No.  The Thesis Reviewer will check the format only (spacing, headings, pagination, references, etc…)

 

Do I have to be enrolled when I turn in my thesis?

Yes, you must be enrolled or you will not receive credit for your hard work.

 

How long does it take to have my thesis reviewed?

Anywhere from 15-30 minutes.  If you’ve formatted your thesis properly, it can be done quickly.

 

Do I have to meet with a Thesis Reviewer?

Yes. Even if you have formatted your thesis accordingly, the Thesis Reviewers are trained to look for certain things.

 

Where can I get the GS-13 form (approval page)?

Online here: /sites/default/files/library/guides/thesappr.doc

 

How many copies of the GS-13 forms (approval pages) do I need to have signed?

Three are required.  It’s a good idea to get one for yourself, so 4-5 are suggested.

 

 

 

 

 

 

 

 

Are there any paper forms required for submitting an ETD?

Yes, the GS-13, Signature Approval Page, and the ETD Authorization form must be signed and turned in to the Thesis Reviewer.

 

Can I make or request changes to my ETD after itÂ’s been uploaded?
No.

 

When will my ETD be available online?
ETDs become available in the
ETD Database approximately 2-3 weeks after the deadline, unless you have requested a restriction/embargo on the ETD Approval Form.

 

How will I know when my ETD has been accepted?
Your deposit will be confirmed in an email from the Thesis Reviewer after a correctly formatted thesis has been accepted and all required additional materials have been received.

 

 

When is the deadline to upload my approved ETD to the LibraryÂ’s website?

The deadline is always 12:00 noon on the Thursday AFTER finals week of each quarter. 

 

How can I view current ETDs?
You can
browse by author or department, search the ETD database, and you can search the library's online catalog by author, title, keyword, etc.

 

How do I convert my document into PDF format?
 
(New!) See this short video on PDF conversion using MS Word and Adobe Acrobat.
 
MS Word and Adobe Acrobat are two options for converting files to PDF. Installing Acrobat onto a computer allows the user to generate a PDF file by selecting “Adobe PDF” as the printer from within the word processing program. Computers containing both programs are available in computer labs on campus (for locations, see www.cites.illinois.edu/ics/labs.html) and on the 2nd floor of the Main Library near the circulation desk. Both programs are also available at a discount to students through the UniversityÂ’s WebStore.
 
Before beginning the PDF conversion process, however, you are strongly encouraged to embed the fonts you have used in your thesis into the file to be converted. Embedding fonts will help to ensure that the material in your thesis will display correctly when viewed or printed from the PDF file. (To further ensure that material displays correctly in the PDF file, use of either a Type 1 or TrueType font is recommended. Times New Roman, Arial, and Calibri are among the numerous TrueType fonts that are available in popular word processing programs.) For example:

  • In MS Word 2003, fonts are embedded by selecting “Options . . .” from the “Tools” drop-down menu and then clicking on the “Save” tab. Place a check in the checkbox next to “Embed TrueType fonts” and remove any checks from the two checkboxes located immediately beneath. You will need to re-save your file.
  • In MS Word 2007, fonts are embedded by clicking on the Office button located in the upper left corner and then clicking on the “Word Options” button. Select “Save” from the list on the left, place a check in the checkbox next to “Embed fonts in this file”, and remove any checks from the two checkboxes located immediately beneath. You will need to re-save your file.

When do I electronically submit my thesis?
You should only submit your thesis after your advisor and/or committee has approved the final version of your thesis, and you have made all corrections requested by your thesis reviewer

Can I use the same submission service to send a PDF of my thesis for departmental review?
No. Departmental format review is an independent process, and your department may require either a paper or electronic copy of your thesis for review.

 

How will I know my thesis has been accepted?
Your deposit will be confirmed in an email from the Graduate College Thesis Office after a correctly formatted thesis has been accepted and all required additional materials have been received.

 

·         The document must be submitted as a single Portable Document File (PDF).

·         The PDF file must be named Lastname_Firstname.pdf, where “Lastname” and “Firstname” are that of the student.

·         Security settings should not be applied to the PDF file.

The PDF file should not contain embedded multimedia