The Proposal Submission Process

ORSCA, together with the Office of Research and Sponsored Programs (ORSP, a division of UAS), assists faculty and staff in applying for extramural funding, primarily, though not exclusively, from government agencies. The Office provides services at all stages of the proposal submission and pre-award process, including budget preparation; project conceptualization and development; assistance with writing, research, and editing; connections with other academic institutions, government and community agencies, and businesses and industry; and proposal technical preparation and submission.

To ensure that funding agency deadlines are met, please arrange an Intake Meeting with ORSCA and ORSP staff as soon as begin preparing your proposal.   The specific steps are as follows:

1) At least three weeks prior to the submission deadline, contact the ORSP Senior Pre-Award Grants and Contracts Analyst, Rowynn Spencer, or ORSP Pre-Award Grants and Contracts Analyst, Ernesto Argumaniz, with the following information and documentation. 

  • submission and/or receipt deadline date
  • copy of the funding announcement, or website address where the announcement can be found
  • a completed Intake Form (please indicate on the form if you need writing, proposal development or editing assistance) 
  • a rough draft of the budget, using the Budget Template
  • completed Financial Conflict of Interest Forms for all key personnel

2) The ORSP Budget Analyst will provide the PI with an Approval Form for Externally Funded Contracts and Grants.  Sign, obtain additional required signatures (Department Chair and Dean), and return the Form to the Budget Analyst in ORSP by the agreed upon deadline. 

3) Finalize the budget.

4) If computers or equipment are included in the grant budget, obtain vendor quotes and note other information (nonstandard voltage requirements; any required installation, heating, cooling, or plumbing needs) as soon as possible.

5) If the application involves human subjectsuse of animals in researchhazardous substances or recombinant DNA, consult with the Senior Proposal and Compliance Specialist to obtain required approvals.

6) Submit the complete proposal to ORSP 4-6 working days prior to submission deadline (to be determined by ORSP).

Rowynn Spencer
Senior Pre-Award Grants and Contracts Analyst
Office of Research and Sponsored Programs
Golden Eagle Building 314

Ernesto Argumaniz
Pre-Award Grants and Contracts Analyst
Office of Research and Sponsored Programs
Golden Eagle Building 314