CSLA Facility Coordinators' Guide to Planning Events
Five steps in planning an event:
Step 1:
Establish with client, date, time and location
of event at your facility, and any support services required.
(If another facility is required, please initiate the contact.)
-
SERVICE PROVIDERS:
- Parking (Judy Castaneda, x3700);
- Public Safety (Lt. John Hernandez, x3700);
- Publicity: press releases, fliers, posters, etc. (Carol Selkin or Margie Yu, x3050);
- Food services (Ron Rios, x4930);
- Audio-visual/ATS (Nancy Kudo-Hombo, x4540)
- Setup/cleanup (Jill Carnahan, x3792)
Step 2:
Review your own facility's calendar to confirm
space availability; review
CSLA Facility-Use Calendar
to check for other possible conflicts. (You can also call Public
Affairs Office at (323) 343-3050 for a hard copy of the Facility-Use
Calendar.) If there are no conflicts and the space is available,
place on your calendar as "tentative."
Step 3:
With client's input, complete the electronic Facility Use Form as well as those forms specific
to your facility (on-line form is forwarded automatically to the
appropriate service providers).
Step 4:
At Facility Use standing meeting (Thursdays, 2
p.m., Private Dining Room, University Club), confirm all required
support services and determine whether a lease agreement is necessary.
Step 5:
If you have any questions, please call the Publications/Public Affairs Office at (323) 343-3050.
CSLA FACILITY COORDINATORS LIST:
COORDINATORS: | FACILITIES: |
Art Dept. & Galleries Art Dept., (323) 343-4010 |
Fine Arts Bldg. galleries & patio |
Athletics, David Thomas (323) 343-3079 |
Gym and athletic fields |
Classrooms & Lecture Halls: For faculty- and student-sponsored events, have your department call Tita Cisneros, Scheduling, (323) 343-3860
For community organization-sponsored |
Biological Sciences Bldg. Electronic Classrooms E & T Bldg. King Hall Physical Education Bldg. Physical Sciences Bldg. Salazar Hall * Simpson Tower * Student Affairs Bldg. |
Dining Services, Ron Rios (323) 343-4930 |
Eagles' Landing University Club/patio |
Facilities, Jill Carnahan (323) 343-3792 |
Outdoor venues |
Housing, Michelle Waiters (323) 343-2527 |
Student Housing Complex guest suite |
Library, Jackie Hinson (323) 343-3953 |
John F. Kennedy Memorial Library bridge |
Luckman, Bob Garcia (323) 343-6619 |
Luckman Complex/Street of the Arts |
Parking/Security, Judy Castaneda (323) 343-3700 |
Parking lots |
Roybal, Irene Jaimes (323) 343-4724 |
Roybal Institute |
Performing Arts, Carol Tanaka (323) 343-4004 |
Arena Theatre (seats 99) Music Hall (seats 200) State Playhouse (seats 400) Dance Studio (King Hall 5th floor) Music Patio Music Building - classrooms |
U-SU Central Reservations: (323) 343-2465 For major events: U-SU/S*U*P*E*R, David Quezada (323) 343-2450 |
University-Student Union Free Speech Area/Union Walkway |
* = site temporarily not available due to retrofitting.