Five steps in planning an event:

Step 1:
Establish with client, date, time and location of event at your facility, and any support services required. (If another facility is required, please initiate the contact.)

SERVICE PROVIDERS:
• Parking (Judy Castaneda, x3700);
• Public Safety (Lt. John Hernandez, x3700);
• Publicity: press releases, fliers, posters, etc. (Carol Selkin or Margie Yu, x3050);
• Food services (Ron Rios, x4930);
• Audio-visual/ATS (Nancy Kudo-Hombo, x4540)
• Setup/cleanup (Jill Carnahan, x3792)

Step 2:
Review your own facility's calendar to confirm space availability; review CSLA Facility-Use Calendar to check for other possible conflicts. (You can also call Public Affairs Office at (323) 343-3050 for a hard copy of the Facility-Use Calendar.) If there are no conflicts and the space is available, place on your calendar as "tentative."

Step 3:
With client's input, complete the electronic Facility Use Form as well as those forms specific to your facility (on-line form is forwarded automatically to the appropriate service providers).

Step 4:
At Facility Use standing meeting (Thursdays, 2 p.m., Private Dining Room, University Club), confirm all required support services and determine whether a lease agreement is necessary.

Step 5: