ARTP Charter College of Education

Charter College of Education
Date Approved: July 2018



Review of Personnel Policies and Procedures

Recruitment of Probationary Faculty

Appointment of Probationary Faculty

Confidentiality of Personnel Deliberations

Personnel Action Files

Individualized Professional Plans

College Faculty Evaluation Committees

Composition of College Personnel Committees (ARTP)

Committee Title: College Retention, Tenure, and Promotion (RTP) Committee

Responsibilities: The College RTP Committee shall be concerned with retention, tenure, and promotion of faculty members of all ranks (i.e. assistant, associate, and full professor). The charge to the committee is: 1) To review personnel files of those candidates eligible for reappointment, tenure, and promotion; 2) To review the annual evaluations and recommendations of eligible candidates that have been written by the department personnel committee and the chairperson as appropriate; and 3) To report the committee's recommendations
to the candidate and to the Dean.

Number of Members: Nine (9) tenured full professors shall be regular voting members (three from each of the three divisions).

Election Procedures: Nominees for the RTP Committee shall be arranged alphabetically, by Division, on the ballot by the Sub-committee of the Faculty and Staff Committee, and the ballots submitted to the faculty for vote. In the situation where there is no eligible tenured full professor available, the Division may elect a tenured full professor from outside its division/college in a related discipline. The single-transferable-ballot system will be used to rank each acceptable nominee in each Division. Within the list of nominees for each Division, the three (3) nominees receiving the highest number of votes will be elected as the regular members. The nominees in each Division receiving the fourth, fifth and sixth highest number of votes will be elected alternates. In using the single-transferable-vote, if more than one ballot is required, the number of candidates on the subsequent ballot would be reduced on the basis of those most frequently mentioned to two times the number of persons remaining to be elected, regular and alternates. Ballots shall be preserved during the life of the Committee and shall be used to replace regular members of the Committee and alternates as needed.

Alternates and Selection Procedures: The Division/College is responsible for electing its own alternates. In the situation where there are no eligible tenured full professors available, the Division/College may elect a tenured full professor from outside of the Division/College in a related discipline to serve as its alternate representative.

Alternates in the fourth, fifth and sixth position may not serve on both Division and College level RTP. The person in the fourth position as an alternate for each Division on the College RTP Committee may serve only on the College RTP Committee. The persons in the fifth and sixth positions as alternates to the College RTP Committee shall be eligible to serve on Division RTP committees, but if the persons in those positions are called to duty for the College RTP Committee, they may not serve on the Division committees.

Quorum: A quorum is defined as the six (6) who take part in the recommendations on retention, tenure and promotion. Members do not deliberate about candidates from their own division.

Term of Office: The term of office for the College RTP Committee is one year.

Timing of Elections: Elections shall take place in the Spring semester and elected members will assume their responsibilities at the beginning of the following Fall quarter. The election results will be forwarded to the Dean of the Charter College of Education by the end of May.

Eligibility for Service on the College RTP Committee: All tenured full professors are eligible for service on the College RTP committee and will appear on the ballot. Those committee members who have served for two consecutive years may decline to serve, if elected.

Committee Procedures


The Dean of the Charter College of Education convenes an organizational meeting of the College Committee to review the charge of the Committee and pertinent guidelines. Although trh Dean is not a member of the Committee and does not attend meetings, the Committee may invite the Dean to attend a meeting at its discretion.

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Evaluation of Permanent Instructional Faculty


Guidelines for Preparation of the WPAF for Evaluation (Retention, Tenure, and Promotion) of Probationary and Tenured Faculty

  1. Evidence in Support of Educational Performance.
A.1. Teaching Performance-Must include a summary of student evaluations, a peer review and one other method of evaluation (A.1.c-A.1.g).
A.1.a. Student ratings (i.e. overall rating on the item related to overall teaching effectiveness and/or mean ratings of all items). REQUIRED
A.1.b. Peer review. Faculty members conducting peer observations for RTP purposes shall address components of RTP categories (as applicable) in the letter they submit to the candidate's RTP file (See Instructions to peer Reviewer). REQUIRED
A.1.c. Collaboration with professors and other colleagues to improve content, structure, and methods of courses (e.g., integrating areas of expertise into collaborative endeavors).
A.1.d. Improvement and/or development of courses and programs.
A.1.e. Innovation in content, structure, and methods of courses ( e.g., use of technology, new knowledge bases).
A.1.f. Guidance of student research and scholarship (e.g., student theses, dissertations, research projects, serving as chair or committee member on a thesis or dissertation committee, actively involving students in faculty research and presentations, and evidence of student work for independent studies).

A.1.g. Unsolicited letters of appreciation from students.

A.2. Related Educational Activities-MUST INCLUDE AT LEAST ONE.

A.2.a. Evidence of currency in the field including attendance at conferences, workshops, seminars and lectures; clinical experiences; participation in public school classrooms.
A.2.b. Preparation of accreditation documents, e.g., NCATE, CCTC.
A.2.c. Preparation of program approval documents, e.g., course and program modifications and proposals.
A.2.d. Student advisement: accessibility to students, knowledgeable about programs and policies.
A.2.e. Preparation of collaborative courses and/or programs.
A.2.f.  Evidence of use of student outcomes and authentic assessment practices.
A.2.g. Evidence of student achievement (e.g., mentorship that results in students' entry in doctoral or pre-doctoral programs, receiving awards, national board certification, site leadership).

  1. Evidence in Support of Professional Achievements

Evaluation of professional achievements will be concentrated across a number of different indicators from at least one category: B1 (publications) B2 (college and community-based projects), OR B3 (grants), plus AT LEAST ONE OTHER category (B1-B5).

Note: The categories described in sections BI-B5 are not to be considered in hierarchical order.

B.1. Publications. Academic and scholarly contributions to the faculty member's profession and field, that are externally evaluated and published or formally accepted for publication, such as research, critical essays and analyses, and theoretical speculations.

B.1.a. Publication (or in press) of books that influence educational theory, policy, practices, and/or procedures.
B.1.b. Publication ( or in press) of chapters in scholarly books or textbooks that influence educational theory, policy, practices and/or procedures.
B.1.c. Publication ( or in press) of articles in refereed or other influential professional journals.
B.1.d. Development and dissemination of original teaching or testing materials that are adopted for professional and/or instructional use outside the faculty member's department/division/school.
B.1.e. Reports of research or evaluation projects/results that influence theory, policy, and/or practice.
B.1.f. Other influential publications ( e.g., training manuals, book reviews, monographs, conference proceedings, newsletters, original, integrative, or applicative material in non-print formats such as video, computer software, and the like).

B.2. Development and implementation of substantial College and Community-based Projects related to the Charter College of Education mission and dissemination ofresults/outcomes to the broader educational community.

B.2.a. Development, implementation, and dissemination of innovative educational models.
B.2.b. Development, implementation, and dissemination of model school projects in community-based organizations.
B.2.c. Development, implementation, and dissemination of innovative uses of technology in instructional settings.
B.2.d. Development, implementation, and dissemination of professional development models.

B.3. Grants that support the candidate's professional achievement or bring resources to the Charter College of Education and the University, and help implement its mission.

B.3.a. Externally funded grants (e.g., Federal, State, Corporate and School district).
B.3.b. Grant reports that sustain funding.

B.4. Presentations to Scholarly and Professional Audiences ( other than those included in category B.2).

B.4.a. Keynote addresses at international, national, regional, state, or local conferences or meetings.
B.4.b. Accepted presentations of research from call for papers at international and national conferences.
B.4.c. Accepted presentations of research from calls for papers at regional, state, or local conferences.
B.4.d. Invited presentations of research at international, national, regional, state, or local conferences.
B.4.e. Symposium and panel coordination, presentation, or participation as discussant; development and presentation of training sessions or workshops for professional organizations.
B.4.f. Presentations or in-service training to other educational groups (e.g., CCOE faculty/staff, community organizations, etc.).

B.5. Other Contributions to Professional Achievement

B.5.a. Significant special appointments such as visiting professorships, lectureships, or consultant assignments in other academic, scholarly, professional, or governmental institutions.
B.5.b. Serving as editor of a refereed publication or journal.
B.5.c. Professional Consultant Activities (e.g., advisory committees, public and private schools, private industry, publishing companies). Candidate must address in detail the scope, impact on and relevance to CCOE duties.
B.5 .d. Participation in activities of scholarly or professional societies beyond mere membership, such as elected office, committee membership, and serving as member of review panel and/or editorial board or other practice that utilizes the faculty member's academic expertise in a manner that results in an advancement of the field.

B.5.e. Internally funded grants (e.g. minigrants, creative leave grants, etc. from CSULA).
B.5.f. Honors, Special Awards, Scholarships and Fellowships.

  1. Evidence in Support of Other Contributions to the University, College and Division

Note: The level of activity of the committee, time committed, and influence should be considered more important than the number. Balanced participation is urged in all levels of committee work.

C.1. Committees: University, College and Division. REQUIRED

C.1.a. Serve as a member of the Academic Senate
C.1.b. Serve as member of System-wide, university, college, or division standing or ad-hoc committee.
C.1.c. Serve as chair of committee.
C.1.d. Serve as member of School as a Whole (SAW), by attending, actively participating in meetings and the work of the SAW, and documenting active participation.

C.1.e. Participation in an off-campus collaborative effort.

C.2. Other Contributions to the University, College, and Division. SUPPLEMENTAL

C.2.a. Administrative Responsibilities.
C.2.b. Represent the University on Professional committees and commissions.
C.2.c. Community Service (e.g., service on committees for public schools, colleges, or universities; philanthropic organizations and non-profit organizations; services on accreditation agencies).
C.2.d. Development and participation in collaborative models and projects.
C.2.e. Coordination of conferences or other professional meetings.

Eligibility for Tenure and Promotion


The appropriate terminal degree(s) for the College is/are : Doctorate

The appropriate College Committee to make recommendations on the in lieu statement is: The Division Retention, Tenure and Promotion Committee.

A faculty member may consult formally with the Division Retention, Tenure and Promotion Committee, who will make the recommendation for the meritorious service promotion with its justification to the College Retention, Tenure and Promotion Committee. A candidate must have the terminal degree to be recommended for meritorious service.

Procedures for Nomination and Recommendation for Promotion

Oral Testimony

Appointment of Temporary Faculty

Evaluation of Temporary Faculty


The College Dean reviews part-time temporary faculty members when the Division Chair serves as a voting member of the Division RTP Committee.

Consideration for Range Elevation


To be considered for range elevation, part-time and full-time temporary faculty must demonstrate:

  1. Teaching performance at a level satisfactory to the Division, as shown by such measures as student opinion surveys, instructional materials, and peer observations of classroom performance. For those with non-teaching assignments, positive evaluations by supervisors must be shown.
  2. Demonstrated currency in the field.

Review of College Personnel Procedures