ARTP Department of Mathematics

College of Natural and Social Sciences
Department of Mathematics
Date Approved: September 2020


Confidentiality of Personnel Deliberations

Composition of Departmental Personnel Committees (Probationary and Temporary Appointment, Retention, Tenure, and Promotion, and Evaluation of Temporary, Probationary and Tenured Faculty)

The department chair shall serve as an ex-official voting member on all personnel committees unless he or she declines to do so.

Composition of Departmental Personnel Committees

The department annually elects 5 personnel committees.

The probationary and tenured faculty members of the department or equivalent unit shall elect a peer review committee(s) of tenured faculty members. When there are insufficient eligible members to serve on the peer committee, the department shall elect members from a related academic discipline(s).

(The Committees, as a whole, must take responsibility for the following tasks: Probationary Appointment; Temporary Appointment; Retention, Tenure and Promotion; Range Elevation; Evaluation of Temporary Faculty; Evaluation of Probationary Faculty; Evaluation of Tenured Faculty (Post-Tenure review); Evaluation for Request to Emeritus status; and Collaboration on the Development of Individual Professional Plans. It is required that each unit indicate below which Committee is responsible for each of these tasks.)

Committee Titles and Responsibilities

Number of Members

(at least 3; all tenured full time)

(Indicate if must be (full) professor rank)

Number of Alternates

(1 or more; all tenured full-time)

(Indicate if must be (full) professor rank)

Retention, Tenure, and Promotion B

Asst. to Assoc., evaluation of probationary faculty

5 1

Promotion A

Associate to Full

5 (Full Professors) 1 (Full Professor)

Peer Review

Post tenure review, emeritus status

3 (Full Professors) 1 (Full Professor)

Temporary Faculty Review

Temporary faculty, appointment and evaluation, range elevation

6 1


Appointment for probationary and tenured faculty

3 (1 probationary faculty may be elected) 1

Eligibility for Committee Service and Balloting

Recruitment of Probationary Faculty

Appointment of Probationary Faculty

Personnel Action Files

Individualized Professional Plans

Eligibility for Tenure and Promotion

Area of Specialization Terminal Degree

Mathematics (or equivalent)

Ph.D. (or equivalent)

Mathematics-Education (or equivalent) Ph.D. (or equivalent)

Evaluation of Permanent Instructional Faculty


Category B: Activities considered appropriate as "scholarly and creative activities" for the discipline are:

  1. Publication in peer reviewed scholarly journals.
  2. Publication of reviewed books (whole or partial) or monographs in or closely related to the discipline.
  3. Presentations in, and organizations of, meetings of professional societies.
  4. Significant involvement in professional organization such as holding office at regional and/or national levels.
  5. Review of articles for professional societies or journals.
  6. Service in state or national panels of education related to the discipline.
  7. Publication in peer reviewed journals on pedagogical research in mathematics or closely related discipline.
  8. Consulting to professional/government/private organizations that result in a contribution to the discipline and enhances professional stature.
  9. Service as a principal investigator or co-PI of a sponsored or institutional grant for activity relevant to the discipline.
  10. Participation in the grant activity of another faculty member's grant that is relevant to the discipline.

Committee Procedures

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Student Consultation in Academic Personnel Processes


Temporary and probationary faculty shall be evaluated by student opinion surveys in each class taught every semester.

Tenured faculty shall be evaluated in two (2) classes in one (1) semester each year. If the faculty member does not teach two (2) classes in any semester of the year, then he or she shall be evaluated in all classes taught in the year.

Oral Testimony

Role of Department/Division/School Chair or Director

Appointment of Temporary Faculty

Evaluation of Temporary Faculty


Temporary faculty are usually hired to teach routine lower-division math courses, and will usually be evaluated solely on the basis of educational performance, which includes instructional performance and currency in their field(s). Although not normally required of temporary faculty, a temporary faculty member's professional activity and contributions to the department and University may be taken into consideration when appropriate.

In evaluating the quality of instruction of a temporary faculty member, the first three of the following instruments of evaluation must be used by the committee and the department chair.

  1. Student opinion surveys conducted in every class taught by the temporary faculty member.
  2. Classroom observation report by a tenured or probationary faculty member of at least one (1) class taught by the temporary faculty member during each review cycle. (The rules governing the initiation of a class observation and the criteria to be used in evaluating the instruction of the class shall be the same as those described in Section 10, "Policies and Criteria Governing Retention, Tenure, and Promotion.")
  3. The syllabi and tests used in all classes taught by the temporary faculty member, as well as a graded final exam from a recent class. Syllabi must follow the guidelines laid out in the Faculty Handbook, tests must be appropriate for the course being taught, and grading must be accurate, consistent, and fair. (Upon appointment, and periodically thereafter, the chair shall inform temporary faculty of the need to keep a supplemental file of these materials.)

The committee and chair may also use at least one (1) of the following instruments.

  1. Additional instructional materials used in the temporary faculty member's classes. The instructor should clearly indicate the extent to which he or she contributed to the development of these materials. Simply providing materials that were provided by the course coordinator is not appropriate.
  2. The grade point averages of classes taught by the temporary faculty member. Class GPAs should fall within department norms.
  3. Signed letters written by students in the temporary faculty member's classes.
  4. For temporary faculty who taught support components (e.g.,activities, labs) or associated support courses (e.g., Calculus workshops), written reports by the course coordinator or department chair on the performance of the instructor in these classes.
  5. For instructors who taught coordinated courses, a letter from the course coordinator
    regarding the instructor’s performance. If there are common assessments such as common final exams, and the scores on these tests are comparable across sections (for example, if they are group-graded), then the coordinator should include information about scores from this instructor’s sections compared to those of the class as a whole.

To demonstrate currency in the field, the instructor should provide evidence of at least one of the following, from the time period under review:

  1. Conference(s) attended or organized in the field of Mathematics or Mathematics Education
  2. Participation in a professional development activity in the field of Mathematics or Mathematics Education
  3. Talks given in the field of Mathematics or Mathematics Education
  4. Publication(s) in academic journals in the field of Mathematics or Mathematics Education
  5. Organization of mathematics contests

Instructors who do not provide a supplemental file may be evaluated as needing improvement.

Consideration for Three-Year Appointments

Consideration for Range Elevation


In addition to the criteria described in "Evaluating Temporary Faculty", for range elevation we will consider the following:

  • participation in course modification
  • curriculum development
  • other service to the department or university
  • participation in professional development activities
  • professional achievement (e.g., publication in peer reviewed journals, books and book chapters, and oral and/or poster presentations at professional meetings)

Review of Department Personnel Procedures