ARTP Department of Psychology

College of Natural and Social Sciences
Department of Psychology
Date Approved: July 2018


Confidentiality of Personnel Deliberations

Composition of Departmental Personnel Committees (Probationary and Temporary Appointment, Retention, Tenure, and Promotion, and Evaluation of Temporary, Probationary and Tenured Faculty)

Composition of Departmental Personnel Committees

The department annually elects 5 personnel committees.

The probationary and tenured faculty members of the department or equivalent unit shall elect a peer review committee(s) of tenured faculty members. When there are insufficient eligible members to serve on the peer committee, the department shall elect members from a related academic discipline(s).

(The Committees, as a whole, must take responsibility for the following tasks: Probationary Appointment; Temporary Appointment; Retention, Tenure and Promotion; Range Elevation; Evaluation of Temporary Faculty; Evaluation of Probationary Faculty; Evaluation of Tenured Faculty (Post-Tenure review); Evaluation for Request to Emeritus status; and Collaboration on the Development of Individual Professional Plans. It is required that each unit indicate below which Committee is responsible for each of these tasks.)

Committee Titles and Responsibilities

Number of Members

(at least 3; all tenured full time)

(Indicate if must be (full) professor rank)

Number of Alternates

(1 or more; all tenured full-time)

(Indicate if must be (full) professor rank)

Personnel Committee A

Retention, tenure, promotion of Associate to Full, collaboration on the development of individual professional plans

3 (Full Professors) 2 (Full Professors)

Personnel Committee B

Retention, tenure, promotion of Assistant to Associate, collaboration on the development of individual professional plans

3 (Associate or Full Professors)

2 (Associate or Full Professors)

Peer Review Committee

Reviews tenured faculty during appropriate evaluation periods

3 (Full Professors) 2 (Full Professors)

Part-time Evaluation Committee

Reviews temporary full-time and part-time faculty during appropriate evaluation periods, reviews range elevation

3 (Associate or Full Professors) 2 (Associate or Full Professors)

Appointments Committee

Recruits and recommends new tenure-track faculty. For each faculty evaluation committee, the department chair is excluded from the committee.

3 (Associate or Full Professors; 1 Probationary faculty may be elected) 2 (Associate or Full Professors)

Eligibility for Committee Service and Balloting


For each faculty evaluation committee, the department chair is excluded from the committee.

Recruitment of Probationary Faculty

Appointment of Probationary Faculty

Personnel Action Files

Individualized Professional Plans

Eligibility for Tenure and Promotion

Area of Specialization Terminal Degree


Evaluation of Permanent Instructional Faculty


Category B: Activities considered appropriate as "scholarly and creative activities" for the discipline are:

  • Academic and scholarly contributions to the faculty member's profession and field, that are externally evaluated and published or formally accepted for publication such as research, critical essays and analyses, and theoretical speculations.
  • Innovative use of technology, textbooks, and original teaching or testing materials which are adopted for professional and/or instructional use outside the faculty member's department/division/school.
  • Presentations before meetings of scholarly and professional societies, and presentations as an invited authority in the faculty member's field before scholarly and professional audiences.
  • Participation in activities of scholarly or professional societies beyond mere membership, such as elective office, fellowship status, committee membership, receipt of special awards, organization of symposia, and chairing of conference sessions.
  • Receipt of fellowships, grants, contracts or other subsidies and commissions for scholarly activities in the faculty member's field.
  • Holding special appointments such as visiting professorships, lectureships, or consultant assignments in other academic, scholarly, professional, or governmental institutions.
  • Editing or reviewing of scholarly or professional publications.
  • Professional practice that utilizes the faculty member's academic expertise.

Procedure for Peer Observation of Teaching of Probationary Faculty

  1. Each probationary faculty and temporary faculty member will be evaluated one time per year by a member of the department faculty. All other faculty should be evaluated once during each review period.
  2. Each academic year, probationary faculty and temporary faculty will provide the Chair with at least three date options for classroom visitations. Probationary faculty may also recommend one or more peer evaluators from among the faculty; however, final selection of evaluators is the prerogative of the Chair. The Chair will initiate this process in the Fall of each academic year, by requesting that probationary faculty submit their visitation and reviewer options before a set deadline. Tenured faculty and three-year faculty should follow this procedure at least once during their review period.
  3. The Chair will "match" reviewers to the faculty member who is being reviewed. The Chair will provide the faculty with a minimum of 5 days notice as to the specific date of their evaluation and the reviewer who will be conducting their evaluation. The faculty member may, if needed request a change to the time and place of the evaluation.
  4. The reviewers will evaluate the faculty member using the guidelines below. This written review will be placed, unedited and in its original format, in the faculty member's permanent personnel action file. A copy of the report must be provided to the faculty ten (10) days prior to its placement in personnel action file.
  5. The faculty member will have the right to respond to the review in writing and/or to request a second classroom evaluation by a different faculty member. In such a case, these additional documents will be attached to the original evaluation and placed in the personnel file.
  6. A consultation between the faculty member and the reviewer must occur prior to or after the peer evaluation.

Form to be used for Classroom Visitations

Name of probationary faculty:
Name of reviewer:
Title of course:
Type of class (check all that apply):
_____ Lecture _____ Seminar _____ Lab
Level of course:
_____  lower-division  _____ upper-division _____ graduate
Approximate number of students:

On an attached sheet, please comment upon the individual's teaching by addressing the issues 1 to 7 listed below. Please note that it is important to summarize the individual's teaching strengths as well as to indicate specific areas for improvement.

  1. Completeness and consistency of syllabus to university syllabus policy.
  2. Clarity of subject matter presented.
  3. Organization of lecture and teaching materials
  4. The content being taught is relevant or appropriate to the course.
  5. Responsiveness of faculty member to student questions.
  6. Involvement and participation of students in class.
  7. Quality of interaction between faculty member and students (e.g., mutual respect, free of discrimination, etc.)
  8. Overall teaching ability use (as the comparison group others at similar career levels).

As a minimal requirement for satisfactory performance in Category C, a faculty member must participate in the academic governance of the department through service on departmental committees and taking part in department faculty meetings and other department business and activities (e.g., retreats). It is the responsibility of the Department Chair and faculty member to have the appropriate information in the personnel file before its closure.

Committee Procedures

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Student Consultation in Academic Personnel Processes

Oral Testimony

Role of Department/Division/School Chair or Director

Appointment of Temporary Faculty

Evaluation of Temporary Faculty


A lecturer with a 3-year appointment will be evaluated in year 3 of the 3-year appointment.

Currency in the Field:

Information regarding currency is to be provided in the supplementary file, to be prepared by the temporary faculty member, Currency can include but is not limited to scholarly work n the faculty member's area of specialty that is related to his/he teaching assignments. Other examples of activities that ensure currency in the field include scholarship in the area of teaching and learning, attendance at teaching and continuing education workshops relevant to the faculty member's teaching assignments; innovative use of computers and computer methods, and the writing of textbooks, and original teaching or testing materials. To ensure currency in the field, these activities must be current and must occur during the review period.

Consideration for Three-Year Appointments

Consideration for Range Elevation


Evaluation for range elevation shall include the criteria described under the evaluation of temporary faculty. Appointments to range C or D will normally require an appropriate doctoral degree.

Review of Department Personnel Procedures