ARTP University Library

University Library
Date Approved: May 2016


Confidentiality of Personnel Deliberations

Composition of Departmental Personnel Committees (Probationary and Temporary Appointment, Retention, Tenure, and Promotion, and Evaluation of Temporary, Probationary and Tenured Faculty)

Composition of Departmental Personnel Committees

The department annually elects 3 personnel committees.

The probationary and tenured faculty members of the department or equivalent unit shall elect a peer review committee(s) of tenured faculty members. When there are insufficient eligible members to serve on the peer committee, the department shall elect members from a related academic discipline(s).

(The Committees, as a whole, must take responsibility for the following tasks: Probationary Appointment; Temporary Appointment; Retention, Tenure and Promotion; Range Elevation; Evaluation of Temporary Faculty; Evaluation of Probationary Faculty; Evaluation of Tenured Faculty (Post-Tenure review); Evaluation for Request to Emeritus status; and Collaboration on the Development of Individual Professional Plans. It is required that each unit indicate below which Committee is responsible for each of these tasks.)

Committee Titles and Responsibilities

Number of Members

(at least 3; all tenured full time)

(Indicate if must be (full) professor rank)

Number of Alternates

(1 or more; all tenured full-time)*

(Indicate if must be (full) professor rank)

Appointments Committee

Search and make recommendations for selection of new tenure-track Library faculty

3 tenured Library faculty members (1 Probationary faculty may be elected)

1 alternate tenured Library faculty member

Library Personnel Committee A

Evaluate tenured faculty who hold the rank of Associate Librarian or Librarian; Committee A collaborates with library faculty creating an IPP; Committee A also reviews material which a faculty member wishes to add to the faculty member's personnel file after the established deadline to add such material.

5 tenured Library faculty members at the rank of Librarian

1 alternate tenured Library faculty member at the rank of Librarian

Library Personnel Committee B

Evaluates probationary tenure-track Library faculty and temporary Library faculty as well as temporary faculty under consideration for range elevation.

5 tenured Library faculty members at the rank of Librarian or Associate Librarian

1 alternate tenured Library faculty member at the rank of Librarian or Associate Librarian


The appropriate terminal degree in the College for awarding tenure is a master's degree or doctorate in library and/or information science from an institution accredited by the American Library Association.

Eligibility for Committee Service and Balloting


Administrators are ineligible to vote or serve on Library Personnel Committees.

Recruitment of Probationary Faculty

Appointment of Probationary Faculty

Personnel Action Files

Individualized Professional Plans

Eligibility for Tenure and Promotion

Area of Specialization Terminal Degree

Library or information science

Master's degree or doctorate in library and/or information science from an institution accredited by the American Library Association


Evaluation of Permanent Instructional Faculty


A. External Review

The policies regarding external review for library faculty are the same as those for instructional faculty.

B. Evaluation of Library Faculty Active in Programs Outside the Library

When a library faculty member's assignment includes significant instruction and activities in an academic program outside the Library, that library faculty member may request an assessment of his or her performance in the activities associated with the academic program. In that case, prior to the file closure date, the chair/director/coordinator of the academic program shall provide a written assessment of the contributions of the library faculty member to that program for the library faculty member's personnel file. This assessment shall be part of the evidence upon which the evaluation is based.

Committee Procedures

Review of Faculty Holding Joint Appointments and of Faculty Active in Interdisciplinary Programs

Student Consultation in Academic Personnel Processes

Oral Testimony

Role of Department/Division/School Chair or Director

Appointment of Temporary Faculty

Evaluation of Temporary Faculty


Currency in the field can be established via outside employment in a library, through participation or attendance at relevant symposia, conferences and training.

In each review cycle that a temporary Librarian faculty member teaches a Library credit course or engages in library instruction that is integrated in other courses within the university, at least one classroom visitation/observation will be required.

Consideration for Three-Year Appointments

Consideration for Range Elevation


When under consideration for range elevation, temporary faculty shall be reviewed in Category A, professional performance, which includes currency in the field. In addition, as appropriate to their assignment, there must be evidence of professional achievement (Category B) and/or other contributions to the University (Category C).

Policies and procedures governing written evaluations/recommendations are the same as those for tenure-track faculty.

Review of Department Personnel Procedures


Department: University Library

Area of Specialization: Library and Information Science

Terminal Degree: Master's or Ph.D.

1. Why is this degree more relevant for this position than a doctorate?

The requirement of a Master's degree or Ph.D. in library or information science is the traditional degree requirements for serving as an academic librarian.

2. What is the availability of a doctorate in this field?

The availability of the doctorate in the field is limited and normally acquired for teaching in American Library Association accredited master's program. It is not normally required for the work of an academic librarian.

3. Does this degree provide a faculty member with the necessary background to do research, scholarly, or creative work in the University?


4.  Is there a requirement of the specialized accrediting agency related to terminal degrees of faculty in the department? If so, what is that requirement?


5.  What are the educational requirements for similar positions at comparable campuses? Please identify the campus and provide a copy of their relevant policies.

A Master's degree from an ALA accredited school.