Details for Graduating Candidates

Details for Graduating Candidates
 
Commencement ChecklistEligibilityName and Contact VerificationAccessibility AssistanceAwards and RecognitionCommencement DayAfter CommencementClass of 2018 Gives

BorderCOMMENCEMENT CHECKLIST

Please remember that applying to participate in Commencement is different from applying for graduation. Commencement is the ceremony in which degrees are conferred on graduating students. Participation in the commencement ceremonies is not a guarantee or an indication of degree completion. To officially graduate from Cal State LA, students must satisfy all university, college, and departmental requirements for a specific degree.
  • Candidates must apply for graduation for fall 2017 semester, winter 2018 intersession, spring 2018 semester, or summer 2018 term by the given graduation term deadlines. If applying late for the terms listed, then an approved graduation application must be on file on or before April 30, 2018, to be eligible to participate in Commencement and to reserve guest tickets.
  • Candidates must complete their degree requirements by the end of the graduation term they applied for (fall 2017 semester, winter 2018 intersession, spring 2018 semester, or sSummer 2018 term).
  • If applicable, submit a Bio/Demo Change Form to change or update the name listed on the candidate's GET account by February 26, 2018, for the Commencement program booklet.
  • Once the Commencement list has been provided by the Graduation Office, graduating candidates will be notified in early spring 2018 to register to participate and reserve guest tickets during Grad Fair on March 20 and 21, 2018, OR online between April 2, 2018, until May 4, 2018. After May 4, 2018, Commencement participation and guest tickets are no longer guaranteed.
  • All candidates who are participating in the Commencement ceremonies must wear the appropriate Cal State LA bachelor's, master's or doctoral degree regalia which can be purchased at Grad Fair OR in the University Bookstore in Spring 2018.
  • If applicable, bachelor's degree candidates graduating who are with honors will be notified and given gold honor cords to wear during Commencement in Spring 2018.
  • Candidates who registered during Grad Fair or during the online registration period of April 2, 2018, until May 4, 2018, will receive several email notifications after the registration deadline date regarding check-in and other ceremony details.
  • During Commencement, graduating candidates must check in at the designated location 60 minutes before the ceremony starts to retrieve their pre-printed name cards for the name readers and photographers. Candidates who registered during Grad Fair or during the online registration period of April 2, 2018, until May 4, 2018, will be given name cards.
  • ALL graduates are encouraged to stay connected with Cal State LA by joining the Alumni Association.

BorderELIGIBILITY

To be eligible to participate in the 2018 Commencement ceremonies, graduating candidates must fulfill the following requirements:

  • Submit a graduation application at the Cashier's Office for the declared graduation terms listed below OR if submitting late for the declared graduation terms listed below, then a graduation application must be submitted and approved on or before April 30, 2018, to participate in Commencement.
  • Be on track to complete their degree requirements by the end of the declared graduation term listed below.
  • Register to participate in the Commencement ceremonies by reserving guest tickets during Grad Fair OR online from April 2, 2018 until May 4, 2018.

IMPORTANT: In Spring 2018, the Graduation Office will submit the names of the eligible graduating candidates who will be invited to participate in the 2018 Commencement ceremonies. Notifications will be sent out to both the Cal State LA email address and alternate email address (as listed with the University) regarding Commencement registration/ guest ticket reservation, and other Commencement related information. Candidates who submit their graduation application on or before the graduation deadline dates for Fall 2017, Winter 2018, Spring 2018, and Summer 2018, and are approved, are automatically invited to register to participate in Commencement and reserve guest tickets during Grad Fair, and be included in the printed program booklet. Candidates who are unable to attend Grad Fair will be able to register to participate in Commencement, and reserve guest tickets, during the online open registration from April 2 to May 4. After May 4, graduating candidates who have not yet registered online are not guaranteed to participate in the ceremonies, and obtain guest tickets.

Fall 2018 candidates are part of the Class of 2019 and will be invited to participate in the May 2019 Commencement ceremonies.

DECLARED GRADUATION TERM
Fall 2017 Semester
Undergraduate Degrees Application Deadline: March 1, 2017
Graduate & Doctorate Degrees Application Deadline: June 15, 2017
 
Winter 2018 Intersession
Undergraduate Degrees Application Deadline: September 1, 2017
Graduate & Doctorate Degrees Application Deadline: September 15, 2017
 
Spring 2018 Semester
Undergraduate Degrees Application Deadline: October 15, 2017
Graduate & Doctorate Degrees Application Deadline: November 15, 2017
 
Summer 2018 Term
Undergraduate Degrees Application Deadline: February 1, 2018
Graduate & Doctorate Degrees Application Deadline: February 15, 2018
 
LATE APPLICANTS
Candidates who submit their graduation application on or before February 26, 2018, and are approved, for Fall 2017, Winter 2018, Spring 2018, or Summer 2018 will:
  • be able to register to participate and reserve guest tickets during Grad Fair on March 20 and 21;
  • be able to register to participate and reserve guest tickets during the online open registration from April 2 to May 4 (if unable to attend Grad Fair);
  • be included in the printed Commencement program booklet.
Candidates who submit their graduation application after February 26, 2018 but before or on April 30, 2018, and are approved, for Fall 2017, Winter 2018, Spring 2018, or Summer 2018 will:
  • be able to register to participate and reserve guest tickets during the online open registration from April 2 to May 4;
  • not included in the printed Commencement program booklet.        
Candidates who submit their graduation application after April 30, 2018, for Fall 2017, Winter 2018, Spring 2018, or Summer 2018 are not guaranteed to participate in the ceremonies and obtain guest tickets.
 
Questions for the Graduation Office? Please visit the Graduation Office website, or email GraduationOffice@calstatela.edu, or contact (323) 343-3890.
 
Questions about commencement? Please email commencement@calstatela.edu or call the Commencement Hotline at (323) 343-4723.

BorderNAME AND CONTACT VERIFICATION

NAME VERIFICATION
The primary name as it appears on the graduating candidate's GET account is the name that will be used for the following:
  • Diploma
  • Name listing on the Commencement program booklet
  • Name card during Commencement for the name readers and photographers
If the name is incorrect, please submit a Bio/Demo Change Form to Student Affairs, Room 101, by February 26, 2018.
 
CONTACT INFORMATION
The mailing address, email address (outside of the Cal State LA email address) and phone number listed on the graduating candidate's GET account is the information that will be used for the following:
  • Diploma mailing
  • Commencement notifications
If mailing address is incorrect, GET must be updated before the expected graduation term to ensure delivery of diploma. If the email address is incorrect, GET must be updated on or before February 26, 2018, to ensure receipt of commencement notifications.
 
REQUEST FOR NON-LISTING
If graduating candidates do not wish for their name, degree or honor (if any) to be listed in the printed Commencement program booklet, please email commencement@calstatela.edu no later than February 26, 2018.

BorderACCESSIBILITY ASSISTANCE

Graduating candidates who require assistance during Commencement should contact the Office for Students with Disabilities (OSD) at (323) 343-3140 or by email at OSD@calstatela.edu two weeks or more before the ceremonies. OSD can assist with:
  • check-in
  • seating
  • getting to and from the stage
  • recessional

The Office for Students with Disabilities (OSD) can provide limited assistance to guests attending the ceremonies.

BorderAWARDS AND RECOGNITION

BACCALAUREATE GRADUATION WITH HONORS
Graduating candidates obtaining a bachelor's degree, who maintain an outstanding academic record while earning their degree, are accorded special recognition upon graduation and are given honor cords to wear during Commencement. To be eligible for honors, the graduating candidate must have completed a minimum of 45 units in residence at Cal State LA and have attained the appropriate standing (in terms of cumulative grade point average earned at Cal State LA) as described below:
  • Summa Cum Laude: GPA equal to or greater than 3.9
  • Magna Cum Laude: GPA equal to or greater than 3.75 but less than 3.9
  • Cum Laude: GPA equal to or greater than 3.5 but less than 3.75

These honors are designated on the diploma and permanent academic record. In Spring 2018, the college deans will notify eligible graduating candidates about their honor designation, and provide the date and location the honor cords can be picked-up.

VETERANS CORDS

Each year, many of our military veterans proudly graduate from Cal State LA. To celebrate their academic achievement and their service to our country, the Veterans Resource Center (VRC) hosts an annual Veterans Graduation Dinner each spring for graduating military veterans. The event, attended by Cal State LA President William A. Covino and other campus leaders, honors our graduating military veterans with a veterans cords. The red, white, and blue cords given to each graduating military veteran can be worn with their regalia during Commencement.

For more information, please visit the Veterans Resource Center website or contact (323) 343-5080 or email vets@calstatela.edu.

BorderCOMMENCEMENT DAY

All degrees will be conferred during the Commencement ceremonies at the University Gymnasium. Here is what to expect during Commencement.

REGALIA
Graduating candidates participating in the Commencement ceremonies must wear the appropriate academic regalia.
 
Bachelor's Degree*
Black cap, gown and tassel. The tassel is worn on the right side before the degree is conferred. Near the end of the ceremony, the president will confer all degrees and will ask the bachelor's degree candidates to switch the tassel from the right to the left. Bachelor's degree candidates who are notified to be graduating with honors and are participating in the Commencement ceremonies, must pick-up their honor cord at their respective college dean or associate dean's office before May 11, 2018.
 
Master's Degree*
Black master's gown, cap, tassel, and the appropriate hood color based on the academic concentration (please see Cap and Gown & Guest Services section). The tassel is worn on the left side. The hood should not yet be worn since the hooding occurs on stage. Master's degree candidates should have their hood neatly folded over their left arm with the velvet edge to the front. Follow the steps below for the proper way to fold and carry your hood to the stage.
Step 1: Make sure tie-cord is unhooked.
Step 2: Hold the hood in both hands with the velvet edge to the front to the outside.
Step 3: Fold the hood once in half.
Step 4: Drape the folded hood over the left arm, narrow (neck) end in front, velvet edging to the front.
 
Doctoral Degree*
Black doctoral robe with black tam, gold tassel, and the appropriate hood color based on the academic concentration (please see Cap and Gown & Guest Services section). The tassel is worn on the left side. The hood should not yet be worn since the hooding occurs on stage. Doctoral degree candidates should have their hood neatly folded over their left arm with the velvet edge to the front. Follow the steps below for the proper way to fold and carry your hood to the stage.
Step 1: Make sure tie-cord is unhooked.
Step 2: Hold the hood in both hands with the velvet edge to the front to the outside.
Step 3: Fold the hood once in half.
Step 4: Drape the folded hood over the left arm, narrow (neck) end in front, velvet edging to the front.
 
*All graduating military veterans can wear the veterans cords with their regalia during Commencement. The red, white, and blue cords are given to military veterans during  the annual Veterans Graduation Dinner hosted by the Veterans Resource Center.
 
PARKING
Graduating candidates can park at all levels of Parking Structure C and Lot 5. No permits are required for these lots. All other lots are either restricted or require appropriate parking permits.
 
SHUTTLES
Shuttles will be available and will have stops at Lot 5, top of Structure C, Lot 8, and the Cal State LA Transit Center. The shuttles are open to all attendees but priority will be given to guests with accessibility needs, elderly, or guests with small children. The shuttles will run May 21 to 24 from 6:30 a.m. – 8:30 p.m. and, on May 25 from 6:30 a.m. – 4 p.m.
 
SECURITY
For the safety of all our attendees, all guests must pass through security at the designated entrance locations to the University Gymnasium. Large bags, backpacks, and diaper bags will be allowed inside the venue but are subject to search.
 
Items not permitted inside the gymnasium are inclusive of, but not limited to, the following:
  • Air horns and megaphones
  • Alcohol
  • Balloons
  • Bottles or cans
  • Cigarettes and E cigarettes (Cal State LA is a tobacco and vape free campus)
  • Drones
  • Drugs
  • Fireworks and weapons including firearms, knives, sticks, chains, spiked jewelry, and spiked belts
  • Food & beverages (baby food permitted)
  • Food coolers
  • Laser pointers
  • Signs/Flags/Banners/Posters
  • Skateboards, rollerblades, bicycles, helmets, chairs
  • Strollers
  • Umbrellas
MEDICAL / EMERGENCY
Ambulance and Basic Life Support (BLS) personnel will be available during the 2018 Commencement ceremonies. In addition, the Student Health Center will be open to assist graduating candidates with non-emergency related issues.
 
CHECK-IN
Graduating candidates who registered to participate during Grad Fair or during the online registration period of April 2, 2018 until May 4, 2018, must check in at the designated location across from the Engineering & Technology building, next to the University Gymnasium. Graduating candidates must arrive 60 minutes before the ceremony, to pick up their pre-printed name cards and to line up for pre-seating. Candidates must present their Cal State LA I.D. or a government issued photo I.D. during check-in. Please plan accordingly to allow sufficient time to park, pick up the name card, and line-up for pre-seating.
 
SEATING
All candidates will be pre-seated 30 minutes before the ceremony by degree and major. The Commencement program booklet will be at each seat. Only graduating candidates will be allowed to sit at the designated area.
 
LATE ARRIVALS
Doors to the University Gymnasium will be closed 5 minutes before the ceremony starts to prepare for the academic procession of the faculty and platform party. All candidates who arrive late will not be allowed inside the gymnasium until after the national anthem.
 
CEREMONY ORDER
The ceremony order may vary per ceremony.
 
Academic procession of faculty and platform party
National anthem
Welcome remarks and introduction of the platform party by the college dean
President's greeting
Student address
Academic honors
Presentation of candidates for degrees by the Provost
Presentation of doctoral degrees
Presentation of master's degrees
Presentation of bachelor's degrees
Conferral of degrees by the president
Closing remarks by the college dean
University hymn

Recessional of platform party, faculty and conferees of doctoral, master's, and bachelor's degrees

ETIQUETTE
All candidates participating in the commencement Ceremonies are required to stay for the entire duration of the ceremony. Each ceremony is about 1 hour and 30 minutes to 1 hour and 45 minutes in length. Please plan accordingly. In addition, any disruptive behavior will not be tolerated and the candidate will not be allowed to participate in the remainder of the ceremony, and will be escorted off the premise. Please note that there is no smoking, including e-cigarettes on campus.
 
PHOTOGRAPHY
Grad Images will be taking photos of the doctoral and master's degree candidates when they are hooded and presented to the president. For bachelor's degree candidates, photos will be taken when they are presented to the president. 
 
PHOTO AREAS
After the ceremonies, graduates and their guests are encouraged to take photos at one of the designated photo locations on campus:
  • In front of the University Bookstore
  • In front of the University-Student Union
  • In front of the Luckman Theatre

BorderAFTER COMMENCEMENT

DIPLOMA AND DIPLOMA COVER
Graduates will receive their diploma by mail 6-8 weeks after their grades have been posted and verified. The mailing address used is the address on file with the University. To track your diploma, please click here.
 
For graduates who did not attend Commencement but would like to obtain a diploma cover, it can be picked up at the Graduation Office in the Administration Building, room 409, 4th floor. Diploma covers are only available for pick up during normal business hours and cannot be mailed.
 
Questions? Please contact the Graduation Office at (323) 343-3890 or email GraduationOffice@calstatela.edu.
 
 
JOIN THE ALUMNI ASSOCIATION
The Cal State LA Alumni Association looks forward to your participation and your continued connection with the University. Members can enjoy benefits, which include newsletters, networking opportunities, consumer discounts, professional services and family fun.
 
For more information, please visit the Cal State LA Alumni Association website or email alum@calstatela.edu, or contact (323) 343-2586.
 
 
COMMENCEMENT PHOTOS
To view and order your Commencement photos from the 2018 Commencement ceremonies, please follow these instructions:
  • Visit the Grad Images website by clicking here.

  • Enter your Last Name and year of ceremony (2018)

  • Click on Find My Photo

Questions about Commencement photography? Please contact the Alumni Association at (323) 343-2586 or email alum@calstatela.edu.
 
 
COMMENCEMENT DVD
To order a DVD copy of any of the 2018 Commencement ceremonies, please contact the Alumni Association at (323) 343-2586 or email alum@calstatela.edu.
 
 
COMMENCEMENT PROGRAM
Starting Monday, June 4, 2018, graduates can get an extra copy of the Commencement program booklet from the Alumni Association, the Graduation Office, or the college Dean's office. The Commencement program booklet is only available for pick up during normal business hours and cannot be mailed.
 
Alumni Association
University-Student Union, Room 102
Tel: (323) 343-2586
 
Graduation Office
Administration Building, room 409
Tel: (323) 343-3890
 
College of Arts and Letters
Music Building, Room 229
Tel: (323) 343-4001
 
College of Business and Economics
Simpson Tower, F124
Tel: (323) 343-2800
 
Charter College of Education
King Hall, D2069
Tel: (323) 343-4300
 
College of Engineering, Computer Science, and Technology
Engineering and Technology Building, A236
Tel: (323) 343-4500
 
Rongxiang Xu College of Health and Human Services
Fine Arts, Room 130
Tel: (323) 343-4600
 
College of Natural and Social Sciences
Annenberg Science Complex, B223
Tel: (323) 343-2000

BorderCLASS OF 2018 GIVES

The Class of 2018 Gives campaign provides an opportunity to the Class of 2018 to celebrate and support Cal State LA, and recognize the positive impact that the University has provided them, their families, and the community. The campaign supports a variety of needs that will enhance the educational learning experience of current and future Cal State LA students. The campaign will provide much needed funding to campus renovations, student research, academic and faculty support, scholarships and more.
 
To continue to strengthen Cal State LA's commitment to engagement, service, and the public good, please make a gift by clicking here.
 
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Commencement Hotline: (323) 343-4723 | commencement@calstatela.edu
 
All information is subject to change. Please visit the website regularly for the most up-to-date information.
Updated: January 30, 2018