It is critical to backup your documents. If your computer experiences any technical difficulties (either hardware or software), there is always a chance you documents may become damaged. Although ITS and your ITC can help, you are ultimately responsible for your data.
All users should have a USB flash drive and perhaps maintain an external hard drive at home or reliable storage location (such as cloud storage or local server storage) for frequent backups most importantly of the following:
- Course work if you are a student.
- Research and class preparation work if you are a professor.
- Administrative documents if you are management or staff.
Any documents containing sensitive information should always backed up to a secure location using secure transfer methods as in the following documents:
- Lexar JumpDrive Secure USB drives Using Lexar JumpDrive Secure.
PC Backup in Windows 7 using Backup and Restore
You can have your system do automatic backups of files by setting up the Backup and Restore utility, which can be found on the DSS image at Start → All Programs → Maintenance → Backup and Restore.
Microsoft offers a video and guided steps on how to use this product at http://windows.microsoft.com/en-US/windows7/Back-up-your-files.
When using Backup and Restore, be sure to test the results by doing at least one restore.
Mac Backup using Time Machine
On a Mac, you can have your system do automatic backups of files by setting up Time Machine, which can be found on all Macs (OS 10.6 or greater) under System Preferences → System → Time Machine.
Apple offers a set up guide at http://support.apple.com/kb/HT1427. On Lion and Mountain Lion (OS 10.7 and 10.8) you can also encrypt your backup using FileVault 2 (the link to its guide can also be found at the Time Machine page). In addition, there is a Youtube video available on Time Machine (http://www.youtube.com/watch?v=xV_CyRDWebk.
When using Time Machine, be sure to test the results by doing at least one restore.