Tips on Facility Planning

CSLA Facility Coordinators' Guide to Planning Events

Five steps in planning an event:

Step 1:
Establish with client, date, time and location of event at your facility, and any support services required. (If another facility is required, please initiate the contact.)

  • Parking (Judy Castaneda, x3700);
  • Public Safety (Lt. John Hernandez, x3700);
  • Publicity: press releases, fliers, posters, etc. (Carol Selkin or Margie Yu, x3050);
  • Food services (Ron Rios, x4930);
  • Audio-visual/ATS (Nancy Kudo-Hombo, x4540)
  • Setup/cleanup (Jill Carnahan, x3792)

Step 2:
Review your own facility's calendar to confirm space availability; review CSLA Facility-Use Calendar to check for other possible conflicts. (You can also call Public Affairs Office at (323) 343-3050 for a hard copy of the Facility-Use Calendar.) If there are no conflicts and the space is available, place on your calendar as "tentative."

Step 3:
With client's input, complete the electronic Facility Use Form as well as those forms specific to your facility (on-line form is forwarded automatically to the appropriate service providers).

Step 4:
At Facility Use standing meeting (Thursdays, 2 p.m., Private Dining Room, University Club), confirm all required support services and determine whether a lease agreement is necessary.

Step 5:

  • If lease agreement is not necessary, mark "confirmed" on your calendar and inform the Office of Publications/Public Affairs.
  • If lease agreement is necessary, insure that it is completed. At the completion of lease agreement, inform the Office of Publications/Public Affairs that the event is "confirmed".

    If you have any questions, please call the Publications/Public Affairs Office at (323) 343-3050.


    Art Dept. & Galleries
    Art Dept., (323) 343-4010
    Fine Arts Bldg. galleries & patio
    Athletics, David Thomas
    (323) 343-3079
    Gym and athletic fields
    Classrooms & Lecture Halls:
    For faculty- and student-sponsored events,
    have your department call Tita Cisneros,
    Scheduling, (323) 343-3860

    For community organization-sponsored
    events, contact Publications/Public Affairs,
    (323) 343-3050

    Biological Sciences Bldg.
    Electronic Classrooms
    E & T Bldg.
    King Hall
    Physical Education Bldg.
    Physical Sciences Bldg.
    Salazar Hall *
    Simpson Tower *
    Student Affairs Bldg.
    Dining Services, Ron Rios
    (323) 343-4930
    Eagles' Landing
    University Club/patio
    Facilities, Jill Carnahan
    (323) 343-3792
    Outdoor venues
    Housing, Michelle Waiters
    (323) 343-2527
    Student Housing Complex
    guest suite
    Library, Jackie Hinson
    (323) 343-3953
    John F. Kennedy Memorial Library bridge
    Luckman, Bob Garcia
    (323) 343-6619
    Luckman Complex/Street of the Arts
    Parking/Security, Judy Castaneda
    (323) 343-3700
    Parking lots
    Roybal, Irene Jaimes
    (323) 343-4724
    Roybal Institute
    Performing Arts, Carol Tanaka
    (323) 343-4004
    Arena Theatre (seats 99)
    Music Hall (seats 200)
    State Playhouse (seats 400)
    Dance Studio (King Hall 5th floor)
    Music Patio
    Music Building - classrooms
    U-SU Central Reservations:
    (323) 343-2465
    For major events:
    U-SU/S*U*P*E*R, David Quezada
    (323) 343-2450
    University-Student Union
    Free Speech Area/Union Walkway

    * = site temporarily not available due to retrofitting.